Condominium Property Management in Vaughan

Vaughan condominium boards choose ICON because managing communities in a fast-growing market requires structure, depth, and strong oversight. Vaughan’s mix of new developments, expanding high rise corridors, and established townhome communities creates unique operational needs and governance demands. ICON brings the experience and internal systems needed to manage this complexity effectively. Boards benefit from disciplined financial controls, consistent and CMRAO approved documentation practices, and support navigating audits, turnover, and long-term planning. This approach gives Vaughan boards confidence that their corporation is being managed responsibly and in line with provincial requirements.

ICON sets management fees based on what your condominium actually needs to operate effectively. Rather than use a flat rate, we take the time to understand the size of your community, the level of on-site or administrative support requirement, and the complexity of your financial and governance responsibilities. This allows us to propose a management structure and staffing model that fits your corporation and clearly outlines what services are included. Throughout the proposal process, we work closely with boards to ensure that all fees are transparent, well explained and in line with your community’s goals.

Vaughan communities are supported by a layered management structure, not a single point of contact. Property mangers are guided by regional leadership who regularly review financial reporting, operational priorities, and governance matters. Executive oversight is available when complex issues arise or when boards require additional governance. This structure helps ensure consistency, accountability, and continuity, giving Vaughan boards confidence that their community is being managed with experienced support and informed decision making at every level.

ICON’s onboarding process follows a structured 30-60-90 days framework designed to give Vaughan condominium boards clarity and confidence from the start. In the first 30 days, our team will focus on securing records, confirming banking and financial information, and establishing communication channels with the board. The next 60 days are dedicated to reviewing operations, vendor relationships and governance priorities, while ensuring reporting and control mechanisms are in place. By 90 days, ICON works with the board to refine processes, address outstanding items, and align on short and long term priorities. This phased approach supports a smooth transition and sets a strong foundation for ongoing management.

ICON helps Vaughan condominium boards stay compliance and proactive by using an annual management plan that maps key governance, financial, and operational obligations across the year. This plan helps boards anticipate important deadlines, plan required filings and meetings, and stay organized around ongoing responsibilities under Ontario’s Condominium Act. Throughout the year, ICON monitors progress and supports boards in addressing compliance requirements in a timely and structured manner. This approach reduces last minute risk and gives boards the confidence that compliance is being managed consistently, not reactively.